Careful and efficient staffing can lead to better employee bonding and relationships, effective supervision and leadership. Higher productivity can be achieved through better human relationships in an organisation. Staffing is a very important managerial function and an on going process. It must be noted that staffing is not restricted to merely recruitment and selection; but also includes appraisal, professional development, training, performance evaluation, compensation, etc.
Importance of staffing is explained below:. The functioning of other managerial tools like planning, organising, directing and controlling can be possible only through staffing. This is because staffing involves recruitment and retention of necessary human resources to perform relevant tasks and activities under planning, organising, directing and controlling.
Efficient human resources are a necessity for an organisation to operate because these resources utilise other resources such as capital, raw material, machinery and other supporting human resources. Every organisation requires raw materials, capital, machines, etc.
Staffing plays an important role to reduce costs of production by appointing the right person for the right job when a necessity arises in an organisation. This process saves time and cost of selection, thus ensuring optimum utilisation of human resources.
This soundness and strength is facilitated through staffing which mainly involves identifying, selecting and retaining the right people in the organisation. Staffing also supports training and development of employees for enhancing and improving their knowledge and skills. The importance of staffing has been so widely recognized that nearly all organizations realize the need for establishing a strong personnel department to ensure better industrial relations.
The importance of staffing can be realized from the following points:. Achievement of organizational goals — Employees are the common denominator of progress. Effectiveness of operations — Proper staffing helps to increase the effectiveness of employees by their wholehearted collaboration.
It creates enthusiasm among workers and motivates them in a particular direction. Satisfaction from work — It helps employees to utilize their potentialities for attaining maximum individual satisfaction from their work. It offers proper monetary incentives, economic and social security to employees.
It protects them against the hazards of life such as illness, old-age problems, unemployment, etc. Basis of success of any enterprise — Staffing is the key to success of any enterprise. Qualified personnel are usually employed in different departments for attaining the objectives of an organization. Managing the human component is the central task, as all else depends on how well it is done.
The personnel department renders assistance to other functional departments to perform their functions. Nervous system of the organization — Staffing is the nervous system of the organization. It is a two-way channel of information reaching out to every part of the organization. It is a live channel and is used in every action. It is inherent in the dynamism of the structure of the organization.
The human resource manager is the controller of human factors and he tries to ensure optimum use of human resources. Professional growth — This contributes to the professional growth by providing maximum opportunities for personal development of each employee.
It enhances the knowledge and skills of people and helps to develop them for promotion. It utilizes human resources for the benefit of mankind. It motivates employees to work efficiently and secure their willing cooperation. Nothing is more important to a firm than the qualities and abilities of the people it employs.
People are indispensable in the generation of goods and services. It is the people who operate machines, design new products and services, make decisions to borrow and spend financial resources, market products and deliver services.
Only an organisation that consists of the right kind of people can hope to survive and flourish in the present-day competitive environment. Staffing helps an organisation in the following ways:. An organisation having the right kind of people can translate its plans into results easily. It can organise its facilities and resources properly. It can keep its activities on the right track and achieve the objectives smoothly without any resistance from employees. Proper recruitment and selection practices enable the organisation to attract talented people into its fold, jobs are, thus, put in the hands of the best brains, paving the way for a right kind of work atmosphere and culture.
People are now more willing to work sincerely and show results. Where the vacancies in an organisation are filled with the right kind of people, it is possible to achieve objectives smoothly. The talents of people are put to good use. Their contributions are taken note of and rewarded properly. As we all know, human beings are capable of enlargement i. Once they are motivated, even common men can do uncommon things. Relationship of Staffing to Other Functions :.
Staffing is related to other functions of management in the following manner:. Planning is deciding in advance what is to be done. Here decisions are made regarding who is to do it, how it is to be done, where it is to be done, etc.
Plans will not be yielding results, unless right kind of people are appointed to take care of the above decisions.
Once plans are formulated, managers must organise human and physical resources properly. They must design and develop an organisation that will enable people to carry out the plans. The various job positions must be filled with the right kind of people to perform their duties. Staffing is, thus, an important follow-up activity after organising. Staffing is related to directing also. Unless right kind of people are selected initially, it will be difficult to get things done.
They may defy orders, disobey instructions and spoil resources. Therefore, it is possible to make a long list on the importance of staffing. Strategy is the art of aligning internal resources to face external opportunities and challenges. Staff or people are the ones who create strategy.
If there are not competent staff, any organization cannot perform any of the other important management tasks-planning, organizing, directing, and controlling. Staffing is also the key in ensuring efficient utilization of resources.
Human resources recruited through the staffing process are responsible for the utilization of the latest technology, capital, material, and other resources. Another important contribution of the staffing process is its contribution to improved HR productivity. Staffing helps to recruit the best possible human resources for different job roles in the organization. It focuses on recruitment, training, and development of human resources in organizations.
This helps to contribute to improved productivity in the organization. Staffing is concerned with getting the right people for the job at the right time. This provides them time to plan in advance for the recruitment of staff for various job roles. Efficient staffing management begins by hiring the right people for open positions.
When you conduct in-person interviews and ask potential employees pertinent questions as they relate to your industry, you get a better feel for who will best represent your company. Hiring efficient, knowledgeable employees will help your business attain a reputation for quality products and service.
Hiring undependable or unknowledgeable employees can turn off customers and make you lose business. Hiring enough people to efficiently run your business will make customers feel like you respect their time and are committed to giving them efficient, timely service. Evaluating your staffing needs and making sure you have enough trained professionals in place to cover regular shifts will help you deliver smooth, customer-friendly service.
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